Forms and Policies

CAMPUS MAILING SERVICES – MAIL METERING ACCOUNT FORM
Use this form to open a mail metering account with Campus Mailing Services.

COPYRIGHT POLICY AT UBC – (NEW LAWS)
Reference guide for copyright concerns at UBC.  See also the “Fair Dealings” guidelines

CUPE DUES DEDUCTION FORM
All bargaining unit employees must complete this form. Initiation fees, union dues and assessments, as established by the Union, will be deducted out of wages or salary paid to the employee.

DIRECT DEPOSIT PAYROLL FORM
Use this form to allow UBC to deposit payroll earnings directly into your bank account

ENROLMENT OF UNDERGRADUATE STUDENTS IN GRADUATE COURSE
Undergraduate students must complete this form if they wish to take a graduate course. Approval of the course instructor and graduate program is required.

FACULTY OF ARTS TRAVEL GRANT INFORMATION

FACULTY REIMBURSEMENT FORM

FAIR DEALINGS GUIDELINES – new copyright policy
Use this reference guide to learn what you can and cannot copy for distribution to students.

FSC INSTRUCTOR REQUEST FORM
Use this form to gain access to the Faculty Service Centre, through which you can obtain class lists, email students, submit grades etc.

GRADUATE CHANGE OF REGISTRATION FORM
Use this form if online registration has closed or if you are auditing a course.

HONORARIUM REQUEST FORM

HONOURS APPLICATION
Applications are subject to approval by the Department.  Please fill out the form and send a PDF copy to Shirley Wong, Undergraduate Advisor (asia.undergrad@ubc.ca), OR drop off the form in person at the Department of Asian Studies in the Asian Centre, room 607.

MISSING RECEIPT FORM
Use this form if you are claiming a reimbursement and have lost or misplaced the original invoice or receipt

PROFESSIONAL DEVELOPMENT CLAIM FORM (STAFF ONLY)
Use this form to claim professional development expenses (For staff use only).

PROFESSIONAL DEVELOPMENT CLAIM FORM (FACULTY ONLY)
Use this form to claim professional development expenses (For faculty use only).

TRAVEL CLAIM FORM – VISITORS
Use this form if you were a visitor to UBC and require reimbursement of travel expenses from The Department of Asian Studies

TRAVEL GRANT APPLICATION FORM (Graduate Students only)
Use this form if you are applying to be considered for a Department of Asian Studies travel grant.

TRAVEL REIMBURSEMENT REQUEST FORM FOR UBC EMPLOYEES

UNDERGRADUATE CHANGE OF REGISTRATION FORM
Use this form if online registration has closed or if you are auditing a course.

WAITLIST GUIDELINES FOR INSTRUCTORS
Departmental Guidelines for Waitlist Management

WIRE TRANSFER FORM – INCOMING
Use this form if you are sending a wire transer of funds to The Department of Asian Studies at UBC

WIRE TRANSFER FORM – OUTGOING
Use this form if you want The Department of Asian Studies to send your reimbursement by wire transfer.

XEROX – HOW TO PLACE AN ORDER
Ordering print materials in the Faculty of Arts