We Are Hiring: 2021 Winter Asian Studies Work Learn Positions

Job Description:

Asian Studies serves a huge, diverse and demographically complex clientele of learners, including heritage and non-heritage learners of various Asian languages, as well as learners from outside the Faculty of Arts who place intense enrollment pressures on our most popular Asian language and Asian culture courses.

The successful candidate will assist the Department’s Communications and Events Coordinator to develop and implement various projects in relation to the Department’s communications.

Duties Performed:

- Assisting the Department’s Communications and Events Coordinator

- Writing the bi-weekly Department newsletters, the bi-annual report, and the monthly Hong Kong Studies Initiative newsletter - Updating and adding content to the website (WordPress)

- Creating and scheduling posts for Facebook & Twitter

- Writing original stories & promotional content (interviews, announcements, course advertisements, etc.) - Manipulating/editing images to create graphics for the website, newsletters, and social media - Creating video stories (event recaps, announcements, and interviews)

- Measuring and reporting on the effectiveness of the Department’s Facebook page & email (newsletter) campaigns

- Student will be occasionally expected to work flexible hours to assist at Department events

Supervision:

The successful candidate will work under the direct supervision of the Asian Studies’ Communications and Events Coordinator as well as work closely with the Asian Studies main office staff, the Department Administrator, and Department Head.

After completion of the orientation/training period, the Work Learn Student may work on assigned tasks under minimal supervision. It should be noted that there will always be an Asian Studies Office Staff member on hand to provide advice, direction and mentorship should the Work Learn Student have any questions or concerns.

Complexity of tasks:

The level of complexity of the tasks will gradually increase as the student becomes more familiar with their provided assignments. To start the tasks expected from the Work Learn Students may not be high in complexity; however, accuracy and strong organizational skills are required. Work performed by the Work Learn Student is essential to the day-to-day operation of Asian Studies. Some problem solving tasks may be assigned. If complex tasks are expected from the Work Learn Student, clear explanation and direction will be provided by the supervisor.

Role as it relates to the goals of the program:

The Work Learn Student’s role will be instrumental in enabling Asian Studies to successfully market itself to all current and prospective students, the public community and Alumni. The duties and responsibilities given to the Work Learn Student will encourage and support personal growth and professional development.

Qualifications Skills/Knowledge:

In order to excel in this position, the successful candidate must have experience in standard office procedures.

Assets:

- Strong writing skills

- experience writing or creating content for online audiences

- experience editing email newsletter templates

- experience managing a WordPress site or online blog

- experience managing a Facebook page or social media account

- HTML, CSS and Adobe Dreamweaver

- Adobe Photoshop or InDesign, Adobe Premiere

- Photography and/or videography skills

Education level:

Asian Studies students are preferred but the Work Learn Program position is open to qualified Work Learn students in other disciplines.

You would be a great fit if:

You are interested Asian studies and promoting it across campus

You can work effectively both independently and as a team player

Are detail oriented, flexible, conscientious and self-motivated

Are organized, reliable and responsible

Faculty/VP

Faculty of Arts

UBC Department

Department of Asian Studies

Student Learning Components (UBC Vancouver Work Study/Work Learn program)

Orientation and Training:

The Administrator/Admin Assistant will discuss the weekly work schedule, explain the time sheet submission process for payroll and provide training on computer systems and the use of office equipment on the first day.

In terms of duties, the Work Learn Student will receive one-on-one specific training on how to perform their tasks from the Communications and Events Coordinator.

Feedback and Ongoing Support:

A mid-point check-in will be conducted with the Work Learn Student to understand both the needs and any comments/feedback that the student/supervisor may have. Given the work environment is an open office layout with 4 workstations in one room, communication between the Work Learn Student and the office staff is encouraged. Regular feedback and on-going support will be provided. At the end of term, a more formal review will be conducted to ensure that both sides are receiving the intended support and that we are accomplishing our goals on an on-going basis.

Mentorship Opportunities:

For this position the Communications and Events Coordinator will be mentoring the Work Learn student.

Some ad-hoc tasks may require the Work Learn Student to work with other team members within the Department. This provides an opportunity for the student to observe different skill sets at different levels, and to learn from their expertise and experience in working in a Faculty/Student driven environment. Currently, the Department encompasses staff at various stages of their working career and Faculty whose expertise and knowledge is in various Asian areas. If the Student has questions or needs advice, these Department members can share their experience, expertise and knowledge with the students.

Reflection:

Students will complete both a mid-term check in as well as a term end evaluation where they will be asked to elaborate on their strengths and weaknesses. We hope to work with students to help them develop in areas they personally feel need improvement. Students will also be encouraged to provide feedback to us weekly about ways we can help them in the position.

Personal and Professional Development:

We believe that working with the department will serve as an introduction for many of the students to a professional work place. Working with the Communications and Events coordinator will give them valuable hands-on experience in communications and events. Students are expected to be self-motivated and bring up areas they would like to develop. This is a great opportunity for students to gain experience not just in a general office environment, but also working on specific project(s) as part of a team. Students will learn general office skills, enhance communication abilities and develop project management skills, including research, planning, implementing and follow up.

Complement Classroom Learning:

Students will be able to gain valuable problem solving skills they can take back to the classroom and apply. They will also be practiced in scheduling and time management as they become competent in managing both their course load and their Work Learn job. We find that over the course of the appointment students develop stronger written communication skills as well.

Workplace Skills or Graduate competencies:

For those students wishing to pursue a job at UBC after graduation the skills learnt from this position are invaluable. They will have a firsthand look at many of the different software and processes at UBC. For students that are interested in graduate school they will have a better understanding of the processes involved as well as opportunities to network with current graduate students of the department as well as potential future supervisors.

Networking:

For students considering graduate studies, especially in Asian Studies, working in the office is a great way to familiarize yourself with the department and develop relationships with the faculty. In more than one case our Work Learn students have gone on to become Research Assistants or Teaching Assistants under the supervision of faculty members. Students also play a key role in our events and have the opportunity to work with alumni, other UBC employees and our contacts in the community.

Hours Per Week

10

Salary / Wage

19.14

Preferred Degrees/Disciplines

Applied Science/Engineering, Computer Science/IT, Science/Environment/Agriculture, Health Sciences, Library, Archival & Information Studies, Arts/Social Sciences, Business Administration/Commerce/Management, Education/Teaching, Human Kinetics/Kinesiology, Law/Legal Studies

Additional Documents (preferred)

Cover Letter

Anticipated Start Date

September 1, 2021

Experience Level

Current Students in an Undergraduate Program

ID

890225

Supervisor

Stephanie Lee

Organization Type

UBC Faculty, Department, Unit or Student Group

Job Description:

Asian Studies serves a huge, diverse and demographically complex clientele of learners, including heritage and non-heritage learners of various Asian languages, as well as learners from outside the Faculty of Arts who place intense enrollment pressures on our most popular Asian language and Asian culture courses.

The successful candidate will perform daily tasks, work on special projects and provide daily general support to Asian Studies’ Staff and Faculty with the common goal of providing service to UBC students interested in the courses we offer.

Duties Performed:

Daily tasks are answering phone and e-mail inquiries (from students and Faculty). Other duties will include assisting with digital event set-up, preparation and marketing.  Special projects will include assisting with course scheduling and waitlist scheduling using various UBC software applications. This position includes work with the undergraduate advisor to work with student enrollment quires. As necessary, Work Learn Students may be required to perform other administrative tasks.

Supervision:

The successful candidate will work under the direct supervision of the Asian Studies main office staff, as well as the Department Administrator and Department Head. Each student will be assigned a staff member as a mentor and will maintain regular contact with the Department Administrator through email, phone and zoom interactions.

After completion of the orientation/training period, the Work Learn Student may work on assigned tasks under minimal supervision. It should be noted that there will always be an Asian Studies Office Staff member on hand to provide advice, direction and mentorship should the Work Learn Student have any questions or concerns.

Role as it relates to the goals of the program:

The Work Learn Student’s role will be instrumental in enabling Asian Studies to successfully market itself to all current and prospective students, the public community and Alumni. The duties and responsibilities given to the Work Learn Student will encourage and support personal growth and professional development.

Qualifications
Skills/Knowledge:
In order to excel in this position, the successful candidate must have experience in standard office procedures. Experience with MS Word and Excel, is preferred. The student must be organized with a strong attention to detail, accuracy and completeness. Effective interpersonal and communication skills are an asset. Students should be comfortable with answering the phone or any walk-in enquiries. Familiarity with the Arts program requirements would be an asset.

Education level:
Asian Studies students are preferred but the Work Learn Program position is open to qualified Work Learn students in other disciplines. The minimum education level required is completion of first year of a student's undergraduate degree.

You would be a great fit if:
- You are interested Asian studies and promoting it across campus
- You can work effectively both independently and as a team player
- Are detail oriented, flexible, conscientious and self-motivated
- Are organized, reliable and responsible
- Are a quick learner and wants to learn the fundamentals of most office tasks and become familiar with some of UBC's software applications

Faculty/VP
Faculty of Arts

UBC Department
Department of Asian Studies

Student Learning Components (UBC Vancouver Work Study/Work Learn program)
Orientation and Training
The Administrator/Admin Assistant will discuss the weekly work schedule, explain the time sheet submission process for payroll and provide training on computer systems and the use of office equipment on the first day.
In terms of duties, the Work Learn Student will receive one-on-one specific training on how to perform their tasks from their assigned mentor.

Feedback and Ongoing Support:
A mid-point check-in will be conducted with the Work Learn Student to understand both the needs and any comments/feedback that the student/supervisor may have. Regular feedback and on-going support will be provided. At the end of term, a more formal review will be conducted to ensure that both sides are receiving the intended support and that we are accomplishing our goals on an on-going basis.

Mentorship Opportunities:
Some ad-hoc tasks may require the Work Learn Student to work with other team members within the Department. This provides an opportunity for the student to observe different skill sets at different levels, and to learn from their expertise and experience in working in a Faculty/Student driven environment. Currently, the Department encompasses staff at various stages of their working career and Faculty whose expertise and knowledge is in various Asian areas. If the Student has questions or needs advice, these Department members can share their experience, expertise and knowledge with the students.

Reflection:
Students will complete both a mid-term check in as well as a term end evaluation where they will be asked to elaborate on their strengths and weaknesses. We hope to work with students to help them develop in areas they personally feel need improvement. Students will also be encouraged to provide feedback to us weekly about ways we can help them in the position.

Personal and Professional Development:
We believe that working with the department will serve as an introduction for many of the students to a professional work place. From there students will be matched up with a mentor that will further their skills in a particular area. Students are expected to be self-motivated and bring up areas they would like to develop. This is a great opportunity for students to gain experience not just in a general office environment, but also working on specific project(s) as part of a team. Students will learn general office skills, enhance communication abilities and develop project management skills, including research, planning, implementing and follow up.

Complement Classroom Learning:
Students will be able to gain valuable problem solving skills they can take back to the classroom and apply. They will also be practiced in scheduling and time management as they become competent in managing both their course load and their Work Learn job. We find that over the course of the appointment students develop stronger written communication skills as well.

Workplace Skills or Graduate competencies:
For those students wishing to pursue a job at UBC after graduation the skills learnt from this position are invaluable. They will have a firsthand look at many of the different software and processes at UBC. For students that are interested in graduate school they will have a better understanding of the processes involved as well as opportunities to network with current graduate students of the department as well as potential future supervisors.

Networking:
For students considering graduate studies, especially in Asian Studies, working in the office is a great way to familiarize yourself with the department and develop relationships with the faculty. In more than one case our Work Learn students have gone on to become Research Assistants or Teaching Assistances under the supervision of faculty members. Students also play a key role in our events and have the opportunity to work with alumni, other UBC employees and our contacts in the community.

Hours Per Week
10

Salary / Wage
18.56

Preferred Degrees/Disciplines
Applied Science/Engineering, Computer Science/IT, Science/Environment/Agriculture, Health Sciences, Library, Archival & Information Studies, Arts/Social Sciences, Business Administration/Commerce/Management, Education/Teaching, Human Kinetics/Kinesiology, Law/Legal Studies

Additional Documents (preferred)
Cover Letter

Anticipated Start Date
September 1, 2021

Experience Level
Current Students in an Undergraduate Program

ID
890221

Supervisor
Stephanie Lee

Organization Type
UBC Faculty, Department, Unit or Student Group

Job Description:
Asian Studies serves a huge, diverse and demographically complex clientele of learners, including heritage and non-heritage learners of various Asian languages, as well as learners from outside the Faculty of Arts who place intense enrollment pressures on our most popular Asian language and Asian culture courses.

The year of 2021 marks the 60th year of UBC Department of Asian Studies since its founding in 1961. Ever since, the Department has been at the forefront of teaching and research about Asia in North America. This year, in celebration of the 60th Anniversary of the Department, the Department is developing multimedia projects and hosting a celebratory event that reflects on the Department’s growth over the past 60 years; and a chance to connect with alumni, staff and faculty, and current students for the future. A Planning Committee for the Anniversary is formed with several faculty members and staff members in the Department.

Under the direction of the Communications and Events Coordinator, the Special Events Assistant provides support to the planning and execution of Asian Studies’ 60th Anniversary Celebration. The student has the opportunity to work closely with faculty and staff members in various Anniversary-related projects. *This is a 4-month part-time student position.

Duties Performed:

- Providing support to the Department’s Communications and Events Coordinator and the Anniversary Planning Committee to the 60th Anniversary

- Assist in the planning and execution of the 60th Anniversary celebratory event.

- Preparing event logistics (sourcing catering, AV equipment, rentals, creating event materials, communicating with other event organizers and special guests, etc.)

- Creating promotional content for the 60th Anniversary (email invites, event landing pages and rsvp pages, physical and digital posters, visual assets, event summaries, etc.)

- Oversee the audience and be prepared to provide assistance as required on the day of the event

- Communicating with staff, faculty, and alumni in person and through email

- Assisting in the development and creation of multimedia stories that relates to the 60th Anniversary (e.g. editorial piece, video, photo, audio)

- Assist in coordinating, drafting and editing social media content

- Audio and video equipment setup

- Filming and editing videos

- Taking and editing photos

- Student will be occasionally expected to work flexible hours to assist at Department events

Qualification:

Required and preferred skills are:

- Demonstrated skills in event planning and execution

- Demonstrated skills in original video, photos or written content creation

- Interest and experience in using social media tools such as Facebook, Twitter and LinkedIn for marketing purposes

- Excellent communications skills including professional email/phone correspondance

- Excellent Graphic design skills

- Photography and/or videography skills

- Experience with Adobe Creative Suite (Adobe Photoshop, Adobe Premiere, Adobe Dreamweaver)

- Demonstrates an eagerness to learn and take on initiative

- Ability and willingness to work both independently and as a part of a team with student volunteers, staff and faculty

- Ability to work on a flexible schedule including evenings and weekends

Supervision:

The successful candidate will work under the direct supervision of the Asian Studies’ Communications and Events Coordinator as well as work closely with the Asian Studies main office staff, the Department Administrator, and Department Head.

After completion of the orientation/training period, the Work Learn Student may work on assigned tasks under minimal supervision. It should be noted that there will always be an Asian Studies Office Staff member on hand to provide advice, direction and mentorship should the Work Learn Student have any questions or concerns.

Complexity of tasks:

The level of complexity of the tasks will gradually increase as the student becomes more familiar with their provided assignments. To start the tasks expected from the Work Learn Students may not be high in complexity; however, accuracy and strong organizational skills are required. Work performed by the Work Learn Student is essential to the day-to-day operation of Asian Studies. Some problem solving tasks may be assigned. If complex tasks are expected from the Work Learn Student, clear explanation and direction will be provided by the supervisor.

Role as it relates to the goals of the program:

The Work Learn Student’s role will be instrumental in enabling Asian Studies to successfully market itself to all current and prospective students, the public community and Alumni. The duties and responsibilities given to the Work Learn Student will encourage and support personal growth and professional development.

Qualifications
Required and preferred skills are:
- Demonstrated skills in event planning and execution
- Demonstrated skills in original video, photos or written content creation
- Interest and experience in using social media tools such as Facebook, Twitter and LinkedIn for marketing purposes
- Excellent communications skills including professional email/phone correspondance
- Excellent Graphic design skills
- Photography and/or videography skills
- Experience with Adobe Creative Suite (Adobe Photoshop, Adobe Premiere, Adobe Dreamweaver)
- Demonstrates an eagerness to learn and take on initiative
- Ability and willingness to work both independently and as a part of a team with student volunteers, staff and faculty
- Ability to work on a flexible schedule including evenings and weekends

Education level:
Asian Studies students are preferred but the Work Learn Program position is open to qualified Work Learn students in other disciplines.

You would be a great fit if:
You are interested Asian studies and promoting it across campus
You can work effectively both independently and as a team player
Are detail oriented, flexible, conscientious and self-motivated
Are organized, reliable and responsible

Faculty/VP
Faculty of Arts

UBC Department
The Department of Asian Studies

Student Learning Components (UBC Vancouver Work Study/Work Learn program)
Orientation and Training:
The Administrator/Admin Assistant will discuss the weekly work schedule, explain the time sheet submission process for payroll and provide training on computer systems and the use of office equipment on the first day.
In terms of duties, the Work Learn Student will receive one-on-one specific training on how to perform their tasks from the Communications and Events Coordinator.

Feedback and Ongoing Support:
A mid-point check-in will be conducted with the Work Learn Student to understand both the needs and any comments/feedback that the student/supervisor may have. Given the work environment is an open office layout with 4 workstations in one room, communication between the Work Learn Student and the office staff is encouraged. Regular feedback and on-going support will be provided. At the end of term, a more formal review will be conducted to ensure that both sides are receiving the intended support and that we are accomplishing our goals on an on-going basis.

Mentorship Opportunities:
For this position, the Communications and Events Coordinator will be mentoring the Work Learn student.
Some ad-hoc tasks may require the Work Learn Student to work with other team members within the Department. This provides an opportunity for the student to observe different skill sets at different levels, and to learn from their expertise and experience in working in a Faculty/Student driven environment. Currently, the Department encompasses staff at various stages of their working career and Faculty whose expertise and knowledge is in various Asian areas. If the student has questions or needs advice, these Department members can share their experience, expertise and knowledge with the students.

Reflection:
Students will complete both a mid-term check in as well as a term end evaluation where they will be asked to elaborate on their strengths and weaknesses. We hope to work with students to help them develop in areas they personally feel need improvement. Students will also be encouraged to provide feedback to us weekly about ways we can help them in the position.

Personal and Professional Development:
We believe that working with the department will serve as an introduction for many of the students to a professional work place. Working with the Communications and Events coordinator will give them valuable hands-on experience in communications and events. Students are expected to be self-motivated and bring up areas they would like to develop. This is a great opportunity for students to gain experience not just in a general office environment, but also working on specific project(s) as part of a team. Students will learn general office skills, enhance communication abilities and develop project management skills, including research, planning, implementing and follow up.

Complement Classroom Learning:
Students will be able to gain valuable problem solving skills they can take back to the classroom and apply. They will also be practiced in scheduling and time management as they become competent in managing both their course load and their Work Learn job. We find that over the course of the appointment students develop stronger written communication skills as well.

Workplace Skills or Graduate competencies:
For those students wishing to pursue a job at UBC after graduation the skills learnt from this position are invaluable. They will have a firsthand look at many of the different software and processes at UBC. For students that are interested in graduate school they will have a better understanding of the processes involved as well as opportunities to network with current graduate students of the department as well as potential future supervisors.

Networking:
For students considering graduate studies, especially in Asian Studies, working in the office is a great way to familiarize yourself with the department and develop relationships with the faculty. In more than one case our Work Learn students have gone on to become Research Assistants or Teaching Assistants under the supervision of faculty members. Students also play a key role in our events and have the opportunity to work with alumni, other UBC employees and our contacts in the community.

Hours Per Week
10

Salary / Wage
19.14

Preferred Degrees/Disciplines
Applied Science/Engineering, Computer Science/IT, Science/Environment/Agriculture, Health Sciences, Library, Archival & Information Studies, Arts/Social Sciences, Business Administration/Commerce/Management, Education/Teaching, Human Kinetics/Kinesiology, Law/Legal Studies

Additional Documents (preferred)
Cover Letter

Anticipated Start Date
September 1, 2021

Experience Level
Current Students in an Undergraduate Program

ID
890228

Supervisor
Stephanie Lee

Organization Type
UBC Faculty, Department, Unit or Student Group