Ritsumeikan Asia Pacific University's Gateway Program now accepting applications

Position title:  Communications Coordinator
Total number of hours: 10 hours per week
Summer work period: February 6 – April 30, with possibility of renewal
Pay rate: $16.89 / hour
Please send cover letter and resume to vicky.baker@ubc.ca by January 29th, 2017
Job Description
This position is aimed at supporting and enhancing collaborative research activities related to East Asian religion by communicating with partner institutions and project participants.
The Communications Coordinator will work closely with the Project Manager and Executive Committee of Frogbear (From the Ground Up: Buddhism and East Asian Religions) to facilitate communication between project team members.
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Work responsibilities
Duties include:

• Assist Project Manager in liaising with team members in East Asia.
• Draft newsletters for both internal and external audiences.
• Produce event publicity (including posters and listings content).
• Assist with production of Annual Report.
• Participate in regular meetings with the Executive Committee.

Supervision

• The student will report directly to the Project Director and Project Manager.
• The student will work both independently and in collaboration with the Project Manager and Executive Committee.
• The student is encouraged to resolve problems in consultation with the Project Manager.
• The student is expected to exercise initiative and judgment in planning and carrying out tasks.

Complexity of tasks:

• Duties and tasks are moderately complex and require a high level of attention to detail and a speedy response to pressing issues.
• Training and assistance will be available through the Project Manager and Executive Committee, as well as staff and administrators in the Department of Asian Studies.

Qualifications
Knowledge, Skills, and Abilities

• Strong computer skills and knowledge of Office programs (Word, Excel, Powerpoint).
• Ability to create attractive printable and online posters and publicity.
• Excellent organizational and time management skills.
• Effective oral and written communication skills in both English and Chinese (Mandarin).
• Ability to communicate in Korean or Japanese an asset.
• Strong interpersonal capabilities, including ability to interact with a diversity of people calmly, courteously, and tactfully.
• Able to work in a team and independently.
• Ability to problem solve independently.
• Enthusiastic, organized, and responsible.
• Detail oriented and responsive by e-mail.
• Demonstrated experience in communications.

Education and Experience

• 3^rd or 4^th year UBC undergraduate or equivalent experience
• Study of effective communication strategies or equivalent experience

Student learning components
Training and orientation
Following the application and interview process, the student will receive:

• A tour and orientation of the Department of Asian Studies facilities, an orientation to the physical working space, and an overview of the key tasks of the position.
• Introductions to the administrative staff and management of the From the Ground Up project and the relevant individuals in the Department of Asian Studies.
• Job specific orientation and training for specific events and projects.
• In-person training and mentoring from supervisor.

Feedback, support, and reflection

• Ongoing support and communication provided to ensure skills and information enable a positive work environment.
• Swift, supportive, and transparent communication from supervisor to ensure open dialogue.
• Frequent opportunity for reflection through positive feedback and open communication.
• Department staff and Executive Committee always available to offer assistance, discuss projects, and respond to questions.
• Encouraged to provide ideas and introduce efficiencies to communication tasks and procedures.

Mentorship and networking

• One-on-one mentorship offered by project staff and Executive Committee.
• Working with a wealth of scholars and partners based in North America, Europe, and Asia.

Workplace skills, personal and academic development

• Enhanced knowledge about the current state of East Asian religious studies.
• Improved leadership, organization, and collaboration skills.
• Experience in dealing with challenges related to intercultural communications.
• Enhanced verbal and written communication skills in a scholarly setting.
• Heightened ability to verbally and visually determine effectiveness of activities and respond accordingly.
• Experience in creating follow-up reports.
• Experience in working with a diversity of scholars and those interested in East Asian religions.
• Increased intercultural communication and awareness.
• Goal setting and working under deadlines; time management including prioritization and multitasking.
• Independent decision-making skills.